Frequently Asked Questions

Does Viles Arboretum provide event planning?

Viles Arboretum does not provide event planning or coordination services. It is the sole responsibility of the renter to organize and plan all aspects of their event, this includes setup and cleanup.

Do I get extra time for set up and clean up?

Set-up, program time, and clean-up shall take place within your scheduled rental time. If you need extra time before or after your event, please include this in your booking request.

Do I need to clean the space when I am finished using it?

Spaces must be returned to the condition in which they were found: chairs stacked, tables wiped, floors swept, trash removed to the dumpster located in the parking lot. Any decorations, supplies, equipment, signs, handouts, or other amenities brought by your organization must be removed at the conclusion of the program. There will be a fee of $150 if the rental is left unclean.

Do I get access to restrooms with my rental?

Public restrooms are available during the operating hours of the Arboretum's Visitor Center and are subject to change. Access to restrooms is guaranteed with indoor rentals. Outdoor rentals are not guaranteed access to a restroom. Portable toilets may be brought in, with approval from the Executive Director, at the expense of the renter.

Can I bring food in for my gathering?

Food and beverage are permitted, including alcohol. The arrangements for food delivery are solely the responsibility of the renter. In addition, it is the renter's responsibility to handle setup and clean up of the room. All trash, garbage and recyclables must be placed in the appropriate containers. Viles Arboretum does not provide food and beverage services. A full, commercial kitchen is available on the property. Access is only permitted with the rental of the Viles Room.

Am I restricted to specific vendors for my gathering?

Renters are free to choose their own caterers, dj's, photographers, etc. Viles Arboretum does not restrict renters to a specific list.

Are tables and chairs provided for my gathering?

Tables and chairs are included with the rental of indoor spaces, for the capacity of the space being rented. It is the responsibility of the renter to set-up, move and arrange tables and chairs, and to return them to how they were found at the conclusion of the event. When renting multiple spaces, tables and chairs may be moved, but must be returned to original spaces. Use of chairs and tables for grounds only events is subject to availability and additional charges may apply. Renters are permitted to bring in additional tables and chairs, which they are responsible for securing, setting up and taking down.

Can I set up an event tent on the Arboretum grounds?

Use of tents on the grounds is permitted. Viles Arboretum does not provide tents. It is the responsibility of the renter to secure and acquire tents for their event. Placement of tents must be pre-approved by the Arboretums Executive Director. Tents must be set-up and removed within the scheduled rental time, unless otherwise approved by the Arboretum.

Will I have access to electricity with my outdoor rental?

Electricity is only accessible outdoors in the areas surrounding the Visitor Center: courtyard, Food and Forest Garden, and Community Forestry Collection. It is the responsibility of the renter to provide extension cords, power strips, etc. Access to electrical outlets for outdoor only rentals needs to be approved and listed on the reservation.

Is there parking available?

The Arboretum parking lot has 25 regular parking spots and one handicap parking spot. All vehicles associated in any way with an event must be parked within the parking area. No vehicles shall be parked on any lawn surface unless granted permission by the Viles Arboretum Executive Director. The Arboretum parking lot remains open to the public at all times. Additional parking may be found in the public park and ride located on Piggery Road.

Am I allowed to decorate?

Decorations are permitted only when using non-damaging hooks, such as Command Hooks, or tape, such as painters tape. No tacks, nails, screws, duct or packing tape are permitted on walls, columns, ceilings, trees, posts, etc. The use of birdseed and blowing bubbles is permitted in outside spaces only. Rice, confetti, flower petals, balloons, glitter, pyrotechnics, and sparklers are not permitted on the grounds or inside the venue. The use of combustibles is not permitted on the grounds or inside the venue. This includes, but is not limited to: The use of open flames; candles, tiki torches, etc.; gas or charcoal grills; pyrotechnics, and sparklers.

Can I bring a grill or have a fire pit?

The use of combustibles is not permitted on the grounds or inside the venue. This includes, but is not limited to: The use of open flames; candles, tiki torches, etc.; gas or charcoal grills; pyrotechnics, and sparklers.

Will the Arboretum close for my event?

Viles Arboretum is a public space. The Arboretum and its grounds do not close for private events and visitors of the Arboretum will not be restricted from using the grounds or adjacent spaces during the event. Arboretum staff do their best to divert trail traffic away from events when possible.